NACC Senior Procurement Officer Job in Kenya - 2015

The National AIDS Control Council (NACC) is a state Corporation whose

mission is to provide policy and strategic framework for mobilizing and

coordinating resources for the prevention of HIV transmission and

provision of care and support to the infected and affected people in

Kenya.

In our efforts to fulfill this mandate, the NACC seeks to recruit a suitable candidate for the following position:

Job Title: Senior Procurement Officer
 

Reports To: Head Procurement
 

Grade: NACC 4
 

Department: Director
 

 

Business Purpose / Objective: Procure quality products and services for NACC in order to maintain appropriate stock levels. 

Coordinate the procurement and supply chain function in NACC. 

Responsibilities 

• Coordination of the day to day procurement programmes. 


• Secretary to NACC Procurement Committee and responsible for implementing the decision of the Procurement Committee. 


• Alternate secretary to the NACC Tender Committee. 


• Preparation of bidding documents for tenders, request for proposals (RFPs), expression of interest (EOIs) 


• Coordinate the carrying out technical and financial evaluations of tenders, proposals (RFPs), expression of interest (EOIs) 


• Offer advisory services during technical evaluations 


• Coordinate receipt and opening of tenders and quotations 


• Facilitation of timely payment to suppliers 


• Preparation of agendas and minutes of the Tender Committee 


• Progression of orders 


• Ensure tenders and quotations are issued to the target group as per the annual procurement plan. 


• Participation in negotiations 


• Preparation of quarterly procurement reports 


• Coordination of market surveys 


• Monitoring of stock levels and raising requisitions when stocks reach reorder levels. 


• Ensure procurement personnel are rotated periodically. 


• Responsible for progression of performance contracting targets and preparation of the reports.


• Preparation of procurement reports to the Tender Committee, NACC Management, PPOA and other oversight agencies. 


• Maintenance of contract register, tracking of status, implementation and advising on timelines for renewal. 


• Safe custody of accountable documents and keys to tender /quotation box 


• Ensure end of activity reports are compiled. 


• Tracking / monitoring of running contracts and advising on when procurement process to start 


• Any other role related to procurement that may be assigned from time to time.

Educational 

• Post graduate degree in a related field 


• Bachelor degree in commerce, economics or business related studies


• Professional qualification in purchasing and supply from a recognized university, preferably CIPS (UK) 

Experience

• Have at least four (5) years experience in dealing with Public Procurement in a relevant sector 


• Demonstrate competence and knowledge in supervising staff 


• Demonstrable ability to work within strict timelines and deadlines.

How to Apply

The

above positions are on three (3) year renewable contact basis subject

to satisfactory performance through a formal appraisal. 

The individuals recruited shall be of high integrity and able to work within a team. 

If

you fulfill the above requirements, you are invited to apply by

submitting an application together with an up to date CV, copies of

certificates, testimonials, names and contacts of three professional

referees in a sealed envelope by 5:00 p.m on Friday, October 9, 2015 to

the address provided below. 

NACC is an equal opportunity

employer and does not discriminate any applicant on the basis of their

ethnic background, sex, religion, disability, HIV or marital status yet

is attentive to gender, regional and ethnic balance. 

Only shortlisted candidates will be contacted. 

Canvassing will lead to automatic disqualification. 

In

addition to the indicated requirements all candidates will be required

to meet the expectations of Chapter 6 on Leadership and Integrity and

get clearances as follows:

1. Certificate of Good Conduct


2. Clearance from the Ethics and Anti – Corruption Commission on Integrity for Public Servants


3. Certificate of Compliance from the Higher Education Loans Board (HELB)


4. Kenya Revenue Authority (KRA) Tax Compliance Clearance


5. Certificate of Clearance from the Credit Reference Bureau (CRB)

The Director 

National AIDS Control Council

Landmark Plaza 9th Floor 

P.O. Box 61307, 00200 

Nairobi Kenya